TO: Board of Directors
FROM: Steven E. Lederer, Director of Public Works
REPORT BY: Michael Karath, Staff Services Analyst II
SUBJECT: Contract Amendment No. 2 - Landscape and Irrigation Services
RECOMMENDATION
title
District Manager requests approval of and authorization for the Chair to sign Amendment No. 2 to Agreement No. 230085B (SCSD) with Sanchez Brothers Landscape, Inc., a California "S" Corporation, for a maximum of $130,000 for the term July 1, 2022 through June 30, 2023, to provide landscape and irrigation maintenance services for the Silverado Community Services District (SCSD).
body
EXECUTIVE SUMMARY
On February 28, 2023, the Napa County Board of Supervisors, acting as the Board of Directors of the SCSD, approved a $30,000 budget transfer from SCSD fund balance for irrigation upgrades and unanticipated costs. The SCSD landscape contractor, Sanchez Brothers, completed the irrigation upgrades, totaling $22,800. As the SCSD turns on the water for the warm months, several leaks in other parts of the SCSD have been detected. To pay for this work and the remaining monthly maintenance payments, the SCSD requests Board approval to amend the Sanchez Brothers contract to increase the maximum amount to $130,000 from $100,000, allowing the company to proceed with the repairs.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Landscape Services
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
The SCSD needs the contract amendment to fix several irrigation leaks and continue monthly landscape maintenance.
Is the general fund affected?
No
Future fiscal impact:
The amendment will allow the SCSD to address unanticipated costs in the future, as costs continue to rise with inflation.
Consequences if not approved:
The District will not have the capacity to fix leaks and other repairs, as well as maintaining landscaping for its 29 landscape island located through the Distric...
Click here for full text