TO: Board of Directors
FROM: Steven E. Lederer, Director of Public Works
REPORT BY: Michael Karath, Staff Services Analyst II
SUBJECT: Contract Amendment No. 2 - Landscape and Irrigation Services
RECOMMENDATION
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District Manager requests approval of and authorization for the Chair to sign Amendment No. 2 to Agreement No. 230085B (SCSD) with Sanchez Brothers Landscape, Inc., a California “S” Corporation, for a maximum of $130,000 for the term July 1, 2022 through June 30, 2023, to provide landscape and irrigation maintenance services for the Silverado Community Services District (SCSD).
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EXECUTIVE SUMMARY
On February 28, 2023, the Napa County Board of Supervisors, acting as the Board of Directors of the SCSD, approved a $30,000 budget transfer from SCSD fund balance for irrigation upgrades and unanticipated costs. The SCSD landscape contractor, Sanchez Brothers, completed the irrigation upgrades, totaling $22,800. As the SCSD turns on the water for the warm months, several leaks in other parts of the SCSD have been detected. To pay for this work and the remaining monthly maintenance payments, the SCSD requests Board approval to amend the Sanchez Brothers contract to increase the maximum amount to $130,000 from $100,000, allowing the company to proceed with the repairs.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Landscape Services |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The SCSD needs the contract amendment to fix several irrigation leaks and continue monthly landscape maintenance. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The amendment will allow the SCSD to address unanticipated costs in the future, as costs continue to rise with inflation. |
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Consequences if not approved: |
The District will not have the capacity to fix leaks and other repairs, as well as maintaining landscaping for its 29 landscape island located through the District. |
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County Strategic Plan pillar addressed: |
Healthy, Safe, and Welcoming Place to Live, Work, and Visit |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Every spring, the SCSD irrigation system is turned back on and reveals repairs that need to be made.
In past years, the repairs to irrigation islands 1-5 cost about $3,000. The antiquated pop-up sprinklers throughout the islands have become brittle over the years and frequently crack. Many of them lose their stability and spray water into the street over the course of the warm season, costing thousands of dollars in wasted water. Further, the sprinklers do not reach large swaths of the islands’ vegetation, leaving about a dozen unsightly bare spots on the islands.
On February 28, 2023, the BOS approved a budget transfer of $30,000 to landscape services to pay for an irrigation upgrade to islands 1-5, totaling $22,800. The remainder of the budget transfer was for unanticipated costs. As the SCSD turns on the water this spring, several leaks have been detected. The landscaper’s contract needs amending to allow for payment of these repairs and to continue the contractor’s monthly landscape maintenance.