TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Liang Chin Su, Assistant Engineer
SUBJECT: Approval of Professional Services Agreement with Nacht & Lewis Architects, Inc. and Budget Amendment for the South Campus Building A&B Maintenance Project, PW 21-37
RECOMMENDATION
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Approve and authorize Agreement No. 240311B with Nacht and Lewis Architect, Inc. for a maximum of $418,320 for design and construction administration services needed to support the "South Campus Building A&B Maintenance Project," PW 21-37, and approve a Budget Amendment for $496,580 for engineering services and project administration. (Fiscal Impact: $496,580 expense; Accumulated Capital Outlay Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
On December 14, 2021, the Board of Supervisors approved the creation of Project 22008 and approved a Professional Services Agreement (PSA) with YEI Engineers to assess the heating, ventilation, and air conditioning (HVAC) system for necessary upgrades for the building. Since then, YEI Engineers has completed the investigation and provided the technical memorandum to the Public Works staff. The HVAC equipment has exceeded its useful life and is unable to meet the cooling demands during the intense summer heat. The assessment also revealed that not only do the air conditioning units need to be replaced, but upsized as well.
During the HVAC assessment, staff also identified several building maintenances needs which include a roof replacement for Building A and new paint and window sealant for Buildings A & B to address energy saving needs and leakage issues. On July 18, 2023, the Board of Supervisors approved a budget amendment of $250,000 to utilize the on-call contract with Nacht & Lewis Architects, Inc. (N&L), who were selected through a Request for Qualifications, to investigate the building exteriors and provide design recommendations with cost estimates and construction timeline to properl...
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