TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Marcela Aparicio, Supervising Staff Services Analyst
SUBJECT: Contingency Planning - 1127 First Street
RECOMMENDATION
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Director of Public Works requests approval of the following Budget Transfer for the purchase of 15 portable air conditioning units for 1127 First Street related to implementing contingency plans in preparation for summer (4/5 vote required):
1. Increase appropriation by $75,000 in Accumulated Capital Outlay Fund (Fund 3000, Org 3000000, Object 56100) offset by the use of its available fund balance to fund the purchase of 15 portable AC units by Property Management Maintenance (Fund 4300, Org 4300000, Object 48200); and
2. Increase appropriation by $75,000 in Property Management Minor Equipment account (Fund 4300, Org 4300000, Object 53400) offset by transfer-in revenue from Accumulated Capital Outlay.
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EXECUTIVE SUMMARY
On March 14, 2023, the Board of Supervisors directed staff to develop and implement a contingency plan for operation of the County-owned building located at 1127 First Street during critically hot days when the building's heating, ventilation, and air conditioning (HVAC) units are at significant risk of failure. Contingency planning includes the purchase and placement of 15 portable air conditioning units at various locations throughout the building to be deployed when the outside temperature meets or exceeds 105 degrees. The cost to purchase each unit is between $4,500-$5,000, which amounts to $75,000 for all 15 units. Approval of the requested budget transfer will provide funding to the Property Management division for purchase of the air conditioning units.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
No
Where is it budgeted?
Funds will be transferred from Accumulated Capital Outlay (Fund 3000, Org 3000000) to Property Management (Fund 4300, Org 4300000).
Is it Mandatory or Discretionary...
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