TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum, Staff Services Analyst I
SUBJECT: Professional Services Agreement with KONE Inc. for Elevator Maintenance and Repair Services
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Agreement No. 230394B with KONE Inc., to provide professional elevator testing, maintenance, and repair services for an annual maximum of $59,508 for routine services and $25,000 for non-routine services for the term of July 1, 2023 through June 30, 2026, with two additional one-year renewal options, with an annual maximum of $63,024 for routine services and $25,000 for non-routine services.
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EXECUTIVE SUMMARY
Napa County Public Works released a Request for Proposal (RFP) seeking contract pricing from a licensed contractor to provide preventative testing, maintenance, and repair services for the County's elevators. As a result of the RFP process, KONE Inc. has been selected as the service provider. Approval of this agreement will allow the County to have routine, non-routine, and emergency elevator maintenance, testing, and repair services for elevators at various County locations.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
The expense included in the FY2023-24 recommended budget for Property Management (4300000).
Is it Mandatory or Discretionary?
Mandatory
Discretionary Justification:
To ensure the safe and consistent operation of elevators located at County facilities.
Is the general fund affected?
No
Future fiscal impact:
This agreement will continue to be budgeted in the Property Management budget.
Consequences if not approved:
If not approved, County facilities will not have a preventative maintenance contract potentially placing the County out of compliance with state regulations regarding testing and maintenance.
County Strategic Plan pillar addressed:
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