TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Gillian Gallagher, Secretary
SUBJECT: Disposal of County Surplus Property for Donation
RECOMMENDATION
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Declare certain items of personal property as surplus and no longer required for public use; and approve and authorize the Purchasing Agent to dispose of these items of personal property by donating them to Computers for Classrooms. (No Fiscal Impact, Discretionary)
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BACKGROUND
Information Technology Services (ITS) tries to replace computers used by County employees every 4 years. Reasons for replacement are:
? Warranties on the computers are three years and repairing a computer over 4 years of age can be costly.
? When taking the cost of repair and considering how much time is left on the computer, it makes sense to
replace with a new computer.
? Older computers face more system failures as well as higher maintenance costs.
? Older systems are more likely to see power supply failures, network component failures and hard drive
failures leading to nonproductive employee time.
As a result of replacing the computers on a regular basis, there is a need to surplus older equipment that no longer benefits the County. In making the decision to recommend whether surplus computer equipment is to be donated or sent to public auction, staff considers a few variables:
? Does the surplus computer equipment have any significant dollar value the County could reasonably recover?
? What is the general condition and usefulness of the surplus computer equipment?
? Has there been any expressed need for surplus computers by eligible schools and tax-exempt health or human service organizations?
ITS has accumulated certain surplus computer items, which no longer meet the County's equipment standards and requirements but still have potential for use by local entities that meet the criteria set forth in California Government Code Section 25372. Under the co...
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