TO: Board of Directors
FROM: Steven Lederer, District Manager
REPORT BY: Michael Karath, Staff Services Analyst II
SUBJECT: Silverado Community Services District; Adoption of Uniform Public Construction Cost Accounting Act (UPCCAA) (First Reading)
RECOMMENDATION
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PUBLIC HEARING 9:30 AM - 5 Minutes
District Manager requests the Board of Directors conduct the first reading and intention to adopt an ordinance
to Provide Informal Bidding Procedures Under the Uniform Public Construction Cost Accounting Act (Section 22000, et. seq. of the Public Contract Code).
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EXECUTIVE SUMMARY
On April 17, 2012, the Napa County Board of Supervisors adopted the Uniform Public Construction Cost Accounting Act ("UPCCAA"), (the "Act" or "UPCCAA"), (Public Contract Code section 22000) for the County which allows for simplified, alternative procedures for bidding and awarding public construction projects in certain circumstances. Staff requests the Board now consider implementation for similar procedures for the Silverado Community Services District (SCSD). Implementation of UPCCAA is expected to save money and staff resources and will also allow for a greater possibility of local construction firms to be awarded business.
PROCEDURAL REQUIREMENTS
1. Open Public Hearing.
2. Staff reports.
3. Public comments.
4. Close Public Hearing.
5. Clerk reads the Ordinance Title.
6. Motion, second, discussion and vote to waive the balance of the reading of the ordinance.
7. Motion, second, discussion and vote on intention to adopt the ordinance.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
N/A |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Implementation of UPCCAA is expected to save money and staff resources, and will also allow for a greater possibility of local construction firms to be awarded business. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
None |
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Consequences if not approved: |
Savings on staff time and efficiency of projects not achieved |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
The SCSD has a limited budget and faces a number of projects in the near future, including wildfire fuel mitigation, traffic island refurbishment, and irrigation system upgrades. The Request for Proposal (RFP) process necessitates many staff hours and puts an undue strain on the SCSD engineering services line item.
The UPCCAA alternative bidding procedures have saved Napa County departments and divisions significant time and money on the delivery of smaller public construction projects, and can do the same for SCSD projects.
The Act has:
• Allowed informal bidding for projects costing less than $60,000;
• Allowed property management staff to deliver through their own forces, purchase order, or negotiated contract more routine public works projects costing less than $60,000;
• Sped up the award process;
• Expedited project delivery;
• Reduced the time, effort, and expense associated with bidding projects, and;
• Simplified administration for those projects.
On April 30, 2021, the SCSD Advisory Committee voted unanimously to recommend adoption of the UPCCAA.