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File #: 23-1503    Version: 1
Type: Report Status: Passed
File created: 8/22/2023 In control: Flood Control and Water Conservation District
On agenda: 9/12/2023 Final action: 9/12/2023
Title: Auditor-Controller requests authorization to prepare the necessary accounting entries to close the financial books for the fiscal year ended June 30, 2023. (4/5 vote required)

TO: Flood Control and Water Conservation District Board
FROM: Tracy Schulze - Auditor-Controller
REPORT BY: Georgina Panganiban -Accountant-Auditor Manager
SUBJECT: Authorization for the Auditor-Controller to prepare necessary entries to close the financial books for the fiscal year ended June 30, 2023.

RECOMMENDATION
title
Auditor-Controller requests authorization to prepare the necessary accounting entries to close the financial books for the fiscal year ended June 30, 2023. (4/5 vote required)
body
EXECUTIVE SUMMARY
The Auditor-Controller anticipates completing all the necessary accounting entries to close the financial books for the fiscal year ended June 30, 2023 by Friday, September 29, 2023. Completing this process requires approval by the Flood Control and Water District Board of the below entries and requires a 4/5 vote.
The requested actions for approval are:
1. Budget adjustment to increase budget appropriations of $21,841, carrying forward budget from fiscal year 2022-2023 to 2023-2024 for commitments (encumbrances) not fulfilled by June 30, 2023.
2. Re-encumber PO#23002183 for native plants from Cornflower Farms, Inc. in the amount of $21,841.

PROCEDURAL REQUIREMENTS
1. Staff Report
2. Public Comment
3. Motion, second, discussion and vote on item.

FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
No
Where is it budgeted?
The requested adjustments will be funded by the Flood District's available fund balance.
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
Approval of these entries will enable the books to be properly closed in compliance with Generally Accepted Accounting Principles (GAAP) and with State accounting and budgeting practices and also align the Capital Improvement Project budgeting process with the County's budgeting process.
Is the general fund affected?
No
Consequences if not approved:
The Flood Control and Water Conservation District would not be in compliance wit...

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