TO: Board of Supervisors
FROM: John Tuteur - Assessor-Recorder-County Clerk
REPORT BY: John Tuteur - Assessor-Recorder-County Clerk
SUBJECT: Assessor-Recorder-County Clerk requests approval of Addendum 18 to Electronic Recording MOU with CA Department of Justice
RECOMMENDATION
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Assessor-Recorder-County Clerk requests approval of and authorization for the Chair to sign Addendum No. 18 to Memorandum of Understanding (MOU) Agreement No. 170547B with the California Department of Justice increasing the amount by $1,636 for a new maximum of $28,963 and extending the term through June 30, 2024 for cost-sharing in a statewide Electronic Recording Delivery System (ERDS).
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EXECUTIVE SUMMARY
Assessor-Recorder-County Clerk requests approval of and authorization for the Chair to sign Addendum No. 18 to MOU Agreement No. 170547B with the California Department of Justice increasing the amount by $1,636 for a new maximum of $28,963 and extending the term through June 30, 2024 for cost-sharing in a statewide Electronic Recording Delivery System (ERDS) fund.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Budgeted in the Recorder's Budget Unit under the Computer Software/Licensing Fees account line (52515) and will be offset from Special Revenue Fund (11400-59), Electronic Document Recording.
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
In 2005 California authorized a statewide Electronic Recording Delivery System (ERDS) for recording of digitized and digital documents. Napa County began electronic recording in June 2016. Participation in the ERDS from the outset in 2005 (21 counties which has now grown to 52) has been beneficial for Napa County in assuring our concerns and suggestions are addressed. Approximately 60% of daily documents are now recorded electronically.
Is the general fund affected?
No
Future fiscal impact:
The Board has approved a $1.00 electronic rec...
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