TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Liang Chin Su, Assistant Engineer
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for “East Central Paving Project, Phase Three” RDS 21-25C
RECOMMENDATION
title
Director of Public Works requests approval of plans and specifications for "East Central Paving Project, Phase Three," RDS 21-25C, authorization to advertise for sealed bids, and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code.
body
EXECUTIVE SUMMARY
The County received funds from Pacific Gas and Electric (PG&E) as a settlement for damages caused by the 2017 North Bay fires. The Board has designated $16 million of this funding towards road repairs. On May 4, 2021, the Board of Supervisor authorized $5,250,000 in funding to conduct repairs for East Central Paving Project Phase One, which was completed during FY 21-22. The remainder of Phase One funding and an additional $1,500,000 from PG&E funds was used to repair four additional roads as part of the East Central Paving Project, Phase Two. The remaining PG&E funds supplemented with Accumulated Capital Outlay funds will be used to repair Atlas Peak Road from 3681 Atlas Peak Road to end (approximately 2.7 miles).
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
No |
|
Is it currently budgeted? |
Yes |
|
Where is it budgeted? |
Fund 2040, Org 2040500, Project 21067 |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
Approval of plans and specifications and authorization to advertise for sealed bids is necessary to move to the construction phase. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
Staff will return and request a portion of the funding be moved from the Calistoga Area Paving Project (Project 22011) and the Accumulated Capital Outlay (ACO) fund to fund Project 21067 at the time of the construction contract award. |
|
Consequences if not approved: |
The project will not move forward to the construction phase and the damaged roads will not be repaired. |
|
County Strategic Plan pillar addressed: |
Livable Economy for All |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Categorical Exemption Class 1: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]
BACKGROUND AND DISCUSSION
Napa County has settled with PG&E and recovered $33,954,044 to compensate the County for roadway damages, response costs and lost revenue funds that resulted from the 2017 North Bay fires. On July 28, 2020, the Board of Supervisors (Board) allocated $16,000,000 of this settlement to repair roadway damages. On May 4, 2021, the Board authorized an increase in the revenue and expenditures of $5,250,000 for a project to repair the following damaged roads:
• Atlas Peak Road (2400 feet North of Hardman Avenue to Westgate Drive)
• Hillcrest Avenue (All)
• Westgate Avenue (All)
• Soda Canyon Road (Silverado Trail to Loma Vista Drive)
• Second Avenue (All - northbound lane)
• Maui Way (All)
• Pinnacle Peak (All)
After the completion of East Central Paving Project Phase One, approximately $1,600,000 remained from the appropriated amount. The remaining funds from Phase One and an additional transfer of $1,607,264 was used to repair the following roads as part of the East Central Paving Project, Phase Two which was completed in October 2022:
• Second Avenue (All - southbound lane)
• Vichy Avenue (All)
• Mt. George Avenue (All)
• Olive Hill Lane (All)
The final phase of this project will focus on the last 2.7 miles of Atlas Peak Rd. Approval of this item will allow the project to move toward the bidding phase. Proposed road treatments consist of grind and overlays, dig out and repairing failed areas, striping, and signage. Project construction is anticipated in summer of 2023. The estimated total project cost for East Central Paving Project, Phase Three is $1,400,000. Staff will return to the Board later to present a detailed project budget and for award of a construction contract after bids are opened.