TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Syed Ahsan Kazmi - Senior Traffic Engineer, Department of Public Works
SUBJECT: Approval of Amendment No. 5 to Agreement No. 170474B with Fehr & Peers
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Amendment No. 5 to Agreement No. 170474B with Fehr and Peers (F&P) extending the term through June 30, 2024.
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EXECUTIVE SUMMARY
Approval of Amendment No. 5 to Agreement No. 170474B would extend the term of the agreement to June 30, 2024. The Board of Supervisors earlier requested staff review our Left Turn Lane (LTL) requirements for private development to create a standard “equivalent to the Caltrans Standard”. Our current standard results in more left turn lanes being created than the Caltrans Standard would require. The extended term of the agreement will allow F&P to provide technical support of this effort. The agreement is currently set to expire June 30, 2023.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Roads Division, Fund 2040, Org 2040000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The Board of Supervisors instructed the Director of Public Works to update the many decades old existing left turn lane warrant analysis for consistency with the Caltrans Standard. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
This agreement is budgeted for Fiscal Year 2022/2023 in the Roads Division |
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Consequences if not approved: |
The left-hand turn lane analysis would not be updated. |
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County Strategic Plan pillar addressed: |
Livable Economy for All |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Fehr & Peers has been used in the past to update the Circulation Element, develop Traffic Impact Study (TIS) guidelines, evaluate a county-wide Traffic Impact Fee (TIF), update the TIF schedule for the Napa Valley Business Park (NVBP) and develop an analysis of Vehicle Miles Traveled (VMT).
On August 11, 2015, the Board of Supervisors authorized the Chair to execute Agreement No. 170474B with Fehr & Peers for preparation of an update to the General Plan Circulation Element, development of Traffic Impact Study (TIS) guidelines, and evaluation of a county wide traffic impact mitigation fee (TIF). Through that effort, the Circulation Element has been adopted, a memorandum was prepared that has served to provide guidance to applicants’ traffic consultants and to staff reviewing proposed project traffic impact studies, and the draft TIF has been completed and is in the process of being finalized by staff.
On May 22, 2018, the Board of Supervisors authorized the Chair to execute Amendment No. 1 to Agreement No. 170474B to include additional tasks related to the Napa County Circulation Element, increasing the contract amount by $8,855 for a new maximum of $164,365. On November 12, 2019, the Board of Supervisors authorized the Chair to execute Amendment No. 2 to Agreement No. 170474B which included research and analysis to update the Traffic Mitigation Fee (TMF) schedule for the Napa Valley Business Park (NVBP) and to complete the Traffic Impact Study (TIS) guidelines, increasing the amount by $46,570 for a new maximum of $210,935. On May 5, 2020, the Board of Supervisors authorized the Chair to execute Amendment No. 3 to Agreement No. 170474B for the development of guidelines for the analysis of Vehicle Miles Traveled (VMT) under the California Environmental Quality Act (CEQA) and completion of the Traffic Impact Study (TIS) guidelines, increasing the amount by $90,000 for a new maximum of $300,935. On June 8, 2021, the Board of Supervisors authorized the Chair to execute Amendment No. 4 to Agreement No. 170474B to extend the term through June 30, 2022, with an automatic renewal of one additional year and increasing the amount by $65,000 for a new maximum of $365,935 to research and provide an updated left-hand turn lane warrant analysis. Due to other pressing priorities, this task is pending and yet to start. Staff is anticipating this task will start in May 2023 and will last three to four months.
The contract is set to expire June 30, 2023. Approval of Amendment No. 5 of Agreement No. 170474B would extend the term of this agreement to provide an updated left-hand turn lane warrant analysis. A funding increase is not requested since the maximum compensation of $365,935 leaves a remaining available balance of $71,149.