TO: Board of Directors
FROM: Steven E. Lederer, Director of Public Works
REPORT BY: Michael Karath, Staff Services Analyst II
SUBJECT: Contract Amendment No. 1 - Landscape and Irrigation Services
RECOMMENDATION
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Director of Public Works/District Manager requests approval of and authorization for the Chair to sign Amendment No. 1 to Agreement No. 230118B (MPCD) with Prestige Lawn Care Maintenance to increase the contract's maximum amount for Fiscal Year 2022-23 to $55,000 from $35,000 for landscape and irrigation services.
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EXECUTIVE SUMMARY
On February 28, 2023, the Napa County Board of Supervisors approved a $20,000 budget transfer from use of available fund balance to 1) blade entire cemetery grounds, $9,000; 2) refurbish plaque entrance area, $5,000; 3) repair erosion at Spanish Flat Water District water connection and utility boxes at cemetery's southeastern corner, $2,000; and 4) provide funds for unanticipated costs, $4,000. To execute this work, staff requests Board approval to amend the Prestige Lawn Care Maintenance contract to increase the maximum amount for Fiscal Year 2022-23 to $55,000, from $35,000, allowing the company to proceed with the upgrades and repairs. The maximum amount for subsequent renewal years will revert to $35,000.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Landscape Services
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
The MPCD needs the contract amendment to complete upgrades and repairs to the cemetery and continue monthly landscape service payments.
Is the general fund affected?
No
Future fiscal impact:
The available fund balance will be reduced, but all major upgrades and repairs the cemetery has long needed will be completed.
Consequences if not approved:
The long-needed upgrades and repairs will not be made. Prices and cost of projects, along with further erosion of present state of the cemetery, will outpace...
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