TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum, Staff Services Analyst I
SUBJECT: Professional Services Agreement and Sole Source award to Frank Purio, dba Silverado Alarm for burglary and security alarm system monitoring
RECOMMENDATION
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Director of Public Works requests the following actions related to the monitoring of a burglary and security alarm control unit for Health & Human Services Child Welfare Services:
1. A waiver of competitive bidding requirements and sole source award of a contract to Frank Purio, dba Silverado Alarm, to provide monitoring of a burglary and security alarm control unit; and
2. Approval of and authorization for the Chair to sign Agreement No. 230392B with Frank Purio, dba Silverado Alarm, for an annual maximum of $492.00 for the term of July 1, 2023, through June 30, 2026, with an option for yearly automatic renewals.
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EXECUTIVE SUMMARY
Approval of this agreement will allow the County to have continuous monitoring of the burglary and security alarm unit installed at the facility utilized by Health & Human Services Child Welfare Services.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Health and Human Services Child Welfare Services (2000400) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
To ensure continued monitoring of the burglary and security alarm unit at the facility utilized by Health & Human Services Child Welfare Services. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
This agreement will continue to be budgeted each fiscal year, under Health and Human Services CWS. |
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Consequences if not approved: |
If not approved, burglary and security alarm monitoring for this facility would be interrupted. |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Since 2013, Silverado Alarm has provided the County with monitoring of a burglary and security alarm control unit at the leased facility utilized by Health & Human Services Child Welfare Services for program operation. The current agreement expires on June 30, 2023.
On April 20, 2021, staff indicated to the Board the intention of issuing a Request for Proposal (RFP) for this service in anticipation of the expiration of Agreement No. 170477B. Upon further assessment of the needs for this service, it was determined that an RFP is not the best course of procurement for this service because the alarm unit is in good working condition and Silverado Alarm is the sole provider of monitoring services for the installed equipment.
Today's action will provide the County with continued monitoring of the burglary and security alarm control unit located at the facility utilized by Child Welfare Services for an annual fee of $492 during the term beginning July 1, 2023, and expiring on June 30, 2026, with an option to extend the terms of the agreement yearly. This contract is being presented to the Board of Supervisors for approval per County purchasing policy for contracts exceeding three years in length and due to the length of the contractual relationship with the vendor.