TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Steven Lederer - Director of Public Works
SUBJECT: Professional Services Agreement with Gensler for Consulting Services for the Facilities Master Planning (FMP) Project
RECOMMENDATION
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Director of Public Works requests the following actions regarding the Napa County Facilities Master Planning project:
1. Approval of and authorization for the Chair to sign Agreement No. 230400B with M. Arthur Gensler Jr. & Associates, Inc, doing business as Gensler, for a maximum of $484,819 for facilities master planning services; and
2. Approval of a Budget Transfer for the following (4/5 vote required):
a. Increase appropriation by $550,000 in the Accumulated Capital Outlay (ACO) (Fund 3000, Org 3000000, Object 57900) with use of its available fund balance to fund the Napa County Facilities Master Planning Project (Fund 3000, Org 3000560, Project 23045, Object 49900); and
b. Increase appropriations by $550,000 in Project 23045 (Fund 3000, Org 3000560, Object 52310) offset by a transfer-in revenue from ACO.
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EXECUTIVE SUMMARY
On January 31, 2023 the Board of Supervisors directed staff to initiate a Facilities Master Planning Project. To move the process forward staff released a request for proposals (RFP) for master planning services. After an extensive advertisement of the RFP, eight firms submitted proposals.
Staff from various departments evaluated the proposals based on the criteria for selection set out in the RFP and recommend award of a Professional Services Agreement (PSA) to Gensler. Award of the PSA will commence the master planning process.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
No
Where is it budgeted?
Staff is now requesting authorization of Capital Improvement Project 23045 to track all costs associated with this effort.
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
The Board of Supe...
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