TO: Board of Supervisors
FROM: Jason Martin - Deputy County Fire Chief
REPORT BY: Stacie McCambridge - Staff Services Manager
SUBJECT: Acceptance of Donation of Three UTVs and Two Trailers
RECOMMENDATION
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Deputy County Fire Chief requests the following actions (4/5 vote required):
Donation from Angwin Volunteer Fire Department (non-profit)
1. Acceptance of a donated 2023 Can-Am Defender XT HD10 utility vehicle (UTV) from Angwin Volunteer Fire Department (AVFD) to the Napa County Fire Department;
2. Authorization of the Chair to sign Bill of Transfer accepting the Can-Am UTV from AVFD;
3. Establish a capital asset in the amount of $28,846 for the UTV;
4. Approval of Budget Transfer increasing appropriations in the Fire Department’s budget with offsetting revenues in the amount of $28,846 to recognize the value of the donation;
5. Authorize to send the attached letter of appreciation to AVFD;
Donations from Napa Communities Firewise Foundation
6. Acceptance of donation of two 2022 Honda UTVs and two 2023 Big T utility trailers from Napa Communities Firewise Foundation (NCFF) to the Napa County Fire Department;
7. Authorization of the Chair to sign Bills of Transfer accepting the two UTVs and two utility trailers from NCFF; and
8. Establish capital assets in the following amounts:
2022 Honda SXS10M5DL UTV - $27,482
2022 Honda SXS10M5PL UTV - $29,124
2023 Big T 35SA12 Utility Trailer (2) - $3,406/each
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EXECUTIVE SUMMARY
In accordance with Board Resolution No. 05-40 and the recommended Procedure for the Acceptance and Disbursement of Gifts, Bequests, or Devices for donations in excess of $1,000, this agenda item has been prepared to accept a donation of a 2023 Can-Am Defender UTV from AVFD and of two 2022 Honda UTVs and two 2023 Big T utility trailers from NCFF. Approval of today’s actions will authorize the Chair to sign the Bills of Transfer.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
This cost will be included in the future Fire Department budgets. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The UTVs and trailers will greatly assist with the County’s fire prevention measures in steep and difficult terrain. Donated equipment will save the Fire Department $92,234. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Normal registration and maintenance costs only. This cost will be included in the future Fire Department budgets. |
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Consequences if not approved: |
The Napa County Fire Department would not be able to sufficiently access and protect wooded, steep, and difficult to reach terrain for fire protection and prevention purposes. |
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County Strategic Plan pillar addressed: |
Healthy, Safe, and Welcoming Place to Live, Work, and Visit |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code of Regulations, title 14, section 15378, (CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
The proposed action will authorize the Napa County Fire Department to accept the following donations: one UTV from the Angwin VFD and two UTVs and two utility trailers from NCFF.
The UTVs and trailers will increase the County Fire Department’s capability to safely transport more personnel and equipment, reduce incident response time, allow for the rapid evacuation of injured victims or personnel and rapid access to incident locations with steep or hard to access terrain. The equipment will also increase the ability to carry water and supplies, and aid in wildland vegetation management and firefighter training. A 2023 Can-Am Defender UTV was donated by AVFD and is specifically for use by the Napa County Fire Department in the community of Angwin for fire prevention and protection purposes. This will allow for the rapid evacuation of injured victims or personnel and rapid access to incident locations with steep or hard to access terrain in the and around Angwin. The UTV will be stored at Station 18 in Angwin.
The 2022 Honda UTVs (2) and 2023 Big T trailers (2) were donated by NCFF in appreciation for the support that the fire department crews provided in completing several Napa County Community Wildfire Protection Plan (CWPP) hazardous fuel reduction projects. NCFF purchased the UTVs and trailers with private donations and are making this in-kind donation of equipment in lieu of direct payment for services rendered. Working under a Cooperative Agreement, Napa County Fire/ CAL FIRE resources have provided significant cost savings to NCFF fuel mitigation projects. The UTVs will greatly increase fire department capabilities and efficiency on future fuel reduction projects and fire suppression incidents. The UTVs will increase the ability for fire crews to access projects and to transport water tanks and pumps for conducting prescribed burns. Firefighters will also use the UTVs to suppress future wildfires in Napa County. The UTVs and trailers will be stored at CAL FIRE and Napa County Fire Facilities.