TO: Board of Supervisors
FROM: Jon Gjestvang - Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzm?n - Staff Services Analyst I
SUBJECT: Status Report of Enterprise Resource Planning System - Tyler Munis
RECOMMENDATION
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Chief Information Officer, Auditor Controller and Director of Human Resources shall provide a status report regarding the implementation of Financial and Human Capital Management (HCM) Enterprise Resource Planning (ERP) system Tyler Munis.
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EXECUTIVE SUMMARY
The County began implementation of Tyler Munis ERP System in 2020 and most financial and human capital management functions are fully operational. The team will provide a status report of the project to date and what is yet to be completed.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
No
County Strategic Plan pillar addressed:
Effective and Open Government
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State of CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
On March 10, 2020, the Board of Supervisors approved Agreement No.200281B with Tyler Technologies for implementation and hosted software services of a new Countywide Financial and Human Resource ERP system in the amount of $4,103,352.
On September 1, 2020, the agreement was amended to remove the change management services and the "Evolution Plan" that Tyler Technologies would have prepared. Removing these services reduced the contract by $15,900.
On September 15, 2021, the agreement was amended to reclassify unused data conversion hours, from Phase I - Financials, to implementation hours in the amount of $29,400. There was no change in the contract terms or amounts.
On June 21, 2022, the agreement was amended to allow for a 6 month go-live extension of the HCM system implementation at an additional cost of $295,200, offset by unused data conversion hour...
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