TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzman, Staff Services Analyst
SUBJECT: Approval of Agreement #230345B with Axon Enterprise, Inc.
RECOMMENDATION
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Chief Information Officer requests approval of and authorization for the Chair to sign Agreement No. 230345B with Axon Enterprise, Inc. for the term April 1, 2023 through March 31, 2028 with a contract maximum of $46,980 for unlimited Axon device storage and application programming interface (API).
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EXECUTIVE SUMMARY
This Agreement will allow the District Attorney’s office to streamline, store and share digital evidence with unlimited storage through the Axon Evidence.com platform and with the application programming interface (API), it will also allow Information Technology Services (ITS) to interface directly with their platform.
Today’s requested action is for approval of Agreement No. 230345B with Axon Enterprise, Inc. for unlimited device storage and API in the amount of $46,980. The Agreement has a five-year term with yearly installment payments.
Axon is not a local vendor.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Information Technology Services |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This Agreement will increase efficiency by allowing the District Attorney’s office to streamline, store and share digital evidence with unlimited storage, saving time and use of local storage. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Funding for this service will be built into the ITS Cost Allocation Plan for District Attorney. |
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Consequences if not approved: |
If not approved, the District Attorney’s staff must continue the tedious task of downloading and uploading large files for all electronic evidence received from local law enforcement agencies to their case management system for accessibility to defense attorneys. |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Axon Enterprise, Inc. is a provider of law enforcement technology solutions, providing sensors hardware such as on body cameras, fleet in car video systems, and computer aided dispatch software. Additionally, they also provide evidence connected software network, and cloud-based records management system. Since 2020,
Axon has provided solutions and support to the Sheriff’s office body worn camera (BWC) system.
Napa County’s District Attorney’s office receives electronic evidence from local law enforcement agencies,
this includes large files such as body cam, car cam footage, audio, and photos. Currently, the District Attorney’s staff must download all files and then upload them into their case management system where they can be viewed and if needed, made discoverable to defense attorney’s. In addition to the time-consuming effort of downloading and uploading the large evidence files, this also uses approximately 500 gigabytes of local storage per month.
With Axon’s application programming interface (API), Information Technology Services (ITS), CJNet Team will have the ability to interface with Axon’s Evidence.com platform and display data in the District Attorney’s case management system. Thus, eliminating the time-consuming need for staff to download and upload large evidence data. Additionally, with Axon’s unlimited device storage through their Evidence.com platform, the District Attorney’s office will no longer require use of local storage for evidence data.
Today’s requested action will allow Information Technology Services (ITS) to enter into a five-year agreement with Axon Enterprise for a maximum of $46,980 with yearly installment payments for unlimited Axon device storage and application programming interface (API).
Axon Enterprise, Inc. is based in Scottsdale, Arizona and is not a local vendor.