TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Juan Arias - Deputy Director of Public Works
SUBJECT: Approval of Soscol Ferry Road/Devlin Road Roundabout Project design services PSA amendment #1 and Budget Transfer
RECOMMENDATION
title
Director of Public Works requests approval of a Budget Transfer for the following regarding the Soscol Ferry Road/Devlin Road Roundabout Project (4/5 vote required):
1. Increase appropriation by $350,000 in the Traffic Mitigation-Airport Industrial budget (Fund 2440, Org 1220050, Object 56100) with the use of its available cash to transfer to Soscol Ferry Road/Devlin Road Roundabout Project budget (Fund 2040, Org 2040500, Project 21060, Object 48200); and
2. Increase appropriation by $350,000 in Project 21060 budget (Fund 2040, Org 2040500, Object 52310) offset by transfer-in revenue from Traffic Mitigation-Airport Industrial budget.
body
EXECUTIVE SUMMARY
On December 15, 2020 the Board of Supervisors Approved for the Chair to sign an agreement with GHD for the design of the Soscol Ferry Road at Devlin Road Intersection Roundabout Project. Significant progress has been made in the design of the project and in the right of way acquisition process. It is necessary to augment the project budget due to additional design costs and to partially fund the right of way phase.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
No |
|
Where is it budgeted? |
Traffic Mitigation-Airport Industrial budget (Fund 2440, Org 1220050) |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
Requested approvals are necessary to complete the design, right-of-way and construction phases of the project. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
The construction phase of the Soscol Ferry Road - Devlin Road Intersection Roundabout Project will have to be funded in Fiscal Year 2023-2024. |
|
Consequences if not approved: |
The project may not move forward. |
|
County Strategic Plan pillar addressed: |
Vibrant and Sustainable Environment |
|
Additional Information |
Click or tap here to enter text. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program. According to the Mitigated Negative Declaration, the proposed project would have, if mitigation measures are not included, potentially significant environmental impacts in the following areas: Biological Resources, Cultural Resources, Hazards and Hazardous Materials, Noise, Tribal Cultural Resources and Mandatory Findings of Significance. This project site is not on any of the lists of hazardous waste sites enumerated under Government code section 65962.5
BACKGROUND AND DISCUSSION
The Airport Industrial Area Specific Plan (AIASP) was adopted by the Board of Supervisors on July 29, 1986, to provide for the orderly development of the area around Napa County Airport. The Specific Plan recommended the development of a mechanism for sharing the costs of needed road and intersection improvements among all development within the planning area. These improvements include the extension of Devlin Road and capacity/operational improvements at several intersections, as well as the local share of the cost of major improvements to the State Route 29/12/221 (Soscol Junction) and State Route 29/12 (Airport Junction) intersections. The AIASP was formally renamed the Napa Valley Business Park (NVBP) by action of the Board of Supervisors on October 23, 2013.
The Traffic Mitigation Fee program was adopted in December 1990 and has been used since that time as the noted cost-sharing mechanism. The fee was established under the authority of Section 66000 et seq. of the Government Code, the Mitigation Fee Act.
The AIASP also includes improvements to the Soscol Ferry Road and Devlin Road intersection. The AIASP originally called for a signalized intersection project, however, current conditions and the Soscol Junction Project make a signalized intersection impractical and undesirable, and a roundabout a much better option.
On December 15, 2020 the Board of Supervisors Approved for the Chair to sign an agreement with GHD, for a maximum of $359,436 for the term December 8, 2020 through June 30, 2021 with an automatic rollover extension provision for two additional years for the design of the Soscol Ferry Road at Devlin Road Intersection Roundabout Project The Board also approved a budget transfer of $420,000 from the Traffic Mitigation-Airport Industrial Non-Operating Special Revenue Fund (TMF) to fund the design of the project. On August 17, 2021 the Board approved the project conceptual design and adoption of a resolution approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the project in order for the project to move forward into the final design, right of way and construction phases.
On March 22, 2022 the Board approved of and authorized for the Chair to sign Amendment No. 1 to Agreement No. 210222B with GHD, Inc. increasing the amount by $293,450 for a new maximum of $652,886 amending the scope of work to include additional civil engineering and associated design services; and
Since then the project has made much progress in the final design and right of way acquisition phases.
Additional services, being administered through the County’s on-call agreement with GHD, have been necessary during the design phases due to a longer project period triggered by Caltrans requirements through their review of the project as well as changes required by property owners who are to provide the required right of way to build the project. This budget transfer will cover the additional design services as well as a portion of the right of way costs.
The Soscol Ferry Road/Devlin Road Roundabout Project, which is now currently estimated at $6,200,000 is proposed to be funded by the airport traffic mitigation fee (TMF) program. This budget transfer amount is to be transferred from the fund program. Staff anticipates returning to the Board later this year for a budget transfer to fully fund the right of way costs. Attached is a budget sheet for information.
At the time of bid opening for the Soscol Ferry Road - Devlin Road Roundabout Project staff will return to request funding for that project. An ACO loan may be needed at that time, though all loans will be paid back as new TMF fees are received. Staff anticipates construction of the project to be completed in 2024 in concurrent completion with the Soscol Junction Project.
It is projected that the TMF will continue to grow through the payment of TMF fees as development occurs in the business park area. This process of advancing funds, and then getting paid back by future TMF revenue, was used successfully during construction of Devlin Road segments C and E (both loans have been repaid in full as planned).