TO: Board of Supervisors
FROM: Wendi Agans for Oscar Ortiz, Sheriff-Coroner
REPORT BY: Rollie Soria, Staff Services Analyst II
SUBJECT: Amendment to City of Napa Dispatch Services
RECOMMENDATION
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Sheriff requests approval of and authorization for the Chair to sign Amendment No. 8 to Cooperative Joint Powers Dispatching Services Agreement No. 170779B with the City of Napa increasing the amount over two years by $348,532 for a new maximum of $4,669,534, extending the term through June 30, 2024, for emergency dispatch services and a new Records Management System.
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EXECUTIVE SUMMARY
Approval of Amendment No. 8 to Agreement No. 170779B with the City of Napa will extend the term of the agreement through June 30, 2024 and increase service costs over Fiscal Years 2022-2023 and 2023-2024 by $348,532 which includes cost sharing for the new Records Management System in the amount of $119,032.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Sheriff’s Operations Budget (Org 1360000) |
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Is it Mandatory or Discretionary? |
Mandatory |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Beyond Fiscal Year 2023-2024, funding will be budgeted based upon updates to this agreement or other arrangements for dispatch services. |
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Consequences if not approved: |
If Amendment No. 8 is not approved, Napa County will not have an agreement for dispatch services and will need to develop an alternative solution. |
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County Strategic Plan pillar addressed: |
Healthy, Safe, and Welcoming Place to Live, Work, and Visit |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not project as defined by 14 California Code of Regulation 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Since July 15, 1986, Napa County has contracted with the City of Napa for centralized dispatching of emergency vehicles and related services within the county. Centralized dispatching has eliminated service duplication and achieves cost savings and operational efficiencies to the benefit of Napa County, the City of Napa and residents.
Amendment No. 8 to Cooperative Joint Powers Dispatching Services Agreement No. 170779B extends the term for two (2) years, through June 30, 2024. Dispatch service for FY 2022-2023 is $2,295,635, which includes a 3.5% cost of living increase and $59,516 for the shared cost of Mark43, a new Records Management System (RMS). Service for FY 2023-2024 is $2,373,899, which includes a 3.5% cost of living increase over the prior year and $59,516 for the shared cost of Mark43 RMS. The maximum compensation for Amendment No. 8 is $4,669,534.