TO: Board of Supervisors
FROM: Anthony Halstead - Director of Library Services and Community Outreach
REPORT BY: Michelle Carreon - Staff Services Analyst
SUBJECT: Professional Services Agreement with Lyngsoe Systems
RECOMMENDATION
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Director of Library Services and Community Outreach requests the following regarding Lyngsoe Systems:
1. A waiver of competitive bidding requirements and sole source award to ensure continuity of service pursuant to County Ordinance Code 2.36.090; and
2. Approval of and authorization for the Chair to sign Agreement No. 230067B for an annual contract maximum of $30,000 for the term July 26, 2022 through June 30, 2023 with four (4) annual renewals for hotline, maintenance, parts, and software updates for previously purchased equipment at the Napa County Library.
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EXECUTIVE SUMMARY
Since Fiscal Year 2016-17, the Napa County Library has had a service agreement to maintain and troubleshoot the library's automated materials handing (AMH) systems. The Director of Library Services and Community Outreach is requesting approval for a new five year contract with Lyngsoe Systems to ensure that the AMH systems continue to operate at optimum levels.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
The funds for the Lyngsoe Systems contract are budgeted in the Library General Operations budget.
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
Lyngsoe Systems is the maker of the Library AMH systems. As such, they are specialists at repairing and troubleshooting the equipment. Lyngsoe technicians have proven to be knowledgeable, responsive, and have replacement parts at their disposal.
Is the general fund affected?
No
Future fiscal impact:
Funds for the maintenance will be budgeted in the Library's General Operations budget annually, and costs will increase slightly over the term of the contract and are reflected in the rate sheet.
Consequences...
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