TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Juan Arias, Deputy Director of Public Works
SUBJECT: Replacement Jail Project - Resolutions confirming match funding
RECOMMENDATION
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Director of Public Works requests adoption of the following resolutions confirming the County’s cash contributions related to the Jail Replacement Project:
1. Resolution in connection with SB 844 funding with a cash match of $52,000,000; and
2. Resolution in connection with SB 863 funding with a cash match of $43,179,000.
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EXECUTIVE SUMMARY
The Replacement Jail Project has been moving through the various State of California agency approvals required by the $22.8 Million State funding. State Fire Marshall approval is expected within the next month and the ground lease approval is in process and is anticipated to be completed prior to getting out to bid in July. As part of our “request for approval to go out for construction bids” the State has requested that the County confirm by resolutions the County’s cash match for the SB 844 and 863 funding. This agenda item including the resolutions provides that confirmation.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Accumulated Capital Outlay (ACO) |
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Is it Mandatory or Discretionary? |
Mandatory |
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Discretionary Justification: |
These resolutions are required by the State to continue the Jail approval process |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Funding for pre-construction costs has been provided. Once bids are received staff will return with a recommendation to fully fund the project to construct the project and be able to begin operations at the Replacement Jail. |
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Consequences if not approved: |
The County’s request to the State to proceed with going out for construction bids will be denied and the project will not move forward into construction. |
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County Strategic Plan pillar addressed: |
Healthy, Safe, and Welcoming Place to Live, Work, and Visit |
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Additional Information |
No additional funds are being requested by this agenda item. Jail funding has been previously discussed with the Board on numerous occasions and the funds needed have been allocated by the Board. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Since obtaining State of California SB 863 and SB 844 funding for the Replacement Jail staff has worked with the County Architects to design the project and obtain the various required State funding approvals in order to let the project out for construction bids. State Fire Marshall approval is expected within the next month and ground lease approval from the State Department of Finance is in process and is anticipated to be completed prior to getting out to bid. As part of our “request for approval to go out for construction bids” the State has requested that the County confirm by resolutions the County’s cash match for the SB 844 and SB 863 funding. Two resolutions providing for this confirmation are attached to this agenda item for approval.
The Board established a $128 Million budget for the project. $118 Million is the cost of the Replacement Jail improvements within the SB 844 and SB 863 established project boundaries and therefore the State participating costs and is reflected in the attached resolutions. The cost numbers presented here are estimates and will be adjusted appropriately when bids are opened and firm construction costs are known. Staff recommends approval of the resolutions in order to move the project forward to the construction bid phase.