TO: Board of Supervisors
FROM: Oscar Ortiz - Sheriff-Coroner
REPORT BY: Rollie Soria, Staff Services Analyst II
SUBJECT: Capital Asset Purchase: Motorola Radio Equipment
RECOMMENDATION
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Sheriff requests the following actions regarding replacement radio equipment:
1. A waiver of competitive bidding requirements and sole source award to Motorola Solutions, Inc. of Chicago, Illinois for the purchase of replacement radio equipment in the amount of $115,213, pursuant to County Ordinance § 2.36.090; and
2. Establishment of nine (9) portable radios and nine (9) mobile radios as capital assets in a total amount of $115,213.
3. Approval of a Budget Transfer in Sheriff’s Operations budget Equipment expense (Fund 1000, Org 1360000, Account 55400) increasing appropriations by $115,213 offset by decreases in appropriations of the same budget by $60,266 from Maintenance-Vehicles expense (Account 52520) and $54,947 from Communications expense (Account 52800). (4/5 vote required)
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EXECUTIVE SUMMARY
Approval of today’s requested actions will allow the Sheriff’s Office to purchase routine replacement Motorola radio equipment and establish the equipment as capital assets and move the already budgeted appropriations within the Sheriff’s Operations budget.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Sheriff’s Operations Budget (Fund 1000, Org 1360000) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The routine replacement of radio equipment is a necessary part of the Sheriff’s Office operating expenses. Due to rising costs, this currently budgeted purchase now qualifies as capital assets and therefore, must be appropriated in the equipment expense account. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Any future fiscal impact will be budgeted accordingly. |
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Consequences if not approved: |
If not approved, Sheriff’s Office will be unable to make the budgeted purchase according to the County’s Purchasing Policy. |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Sheriff’s Office budgets for and purchases replacement Motorola radio equipment on a routine basis. Due to rising costs since creation of the FY 2021-2022 budget, replacement radio equipment now exceeds the County’s $5,000 threshold and must be established as capital assets. Today’s requested action will allow Sheriff’s Office to purchase nine (9) Motorola APX 8500 Series in-car, mobile radios and nine (9) Motorola APX 8000 Series portable radios and establish the equipment as capital assets. A budget transfer within the Sheriff’s Operations budget (Fund 1000, Org 1360000) will allow the budgeted appropriations, $60,266 for Maintenance-Vehicles expense (Account 52520) and $54,947 from Communications expense (Account 52800), to be moved to the capital asset Equipment expense (Account 55400) with no increase to the General Fund.