TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Greg Baer, Airport Manager
SUBJECT: Coffman Associates Inc Agreement
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Agreement No. 220216B with Coffman Associates Inc., with a maximum annual compensation of $80,000 per fiscal year for the term of December 14, 2021 through June 30, 2022 with an automatic annual renewal not to exceed four additional years to provide on-call airport related planning services.
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EXECUTIVE SUMMARY
In the spring of 2021, airport staff conducted a Request for Qualifications (RFQ) process for professional planning, engineering, and construction management services. The RFQ process utilized FAA guidelines where resultant contracts are intended to coincide with the airport's five-year capital improvement program. Coffman Associates Inc., (Coffman) was selected as the airport's planning and environmental consultant to work on FAA and locally funded airport projects, including un-planned or "pop-up" projects.
The proposed on-call agreement with Coffman will provide airport staff with access to a professional aviation planning firm to assist with various un-planned and non-FAA funded projects on an as-needed basis. Separate, project specific agreements with Coffman will be requested as FAA-funded projects are identified.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Airport Enterprise Fund
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
It is typical for airports such as Napa to have on-call contracts with professional aviation firms for unanticipated tasks that require prompt attention and specific airport expertise.
Is the general fund affected?
No
Future fiscal impact:
Funding will be included in the Recommended Budget for the next four years. Staff does not anticipate spending the entire $80,000 ...
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