TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: John Vicencio, Associate Engineer
SUBJECT: Glass Fire Guardrail Repair Project, RDS 20-48, Award of Contract and Budget Transfer
RECOMMENDATION
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Director of Public Works requests the following regarding the Glass Fire Guardrail Repair Project, RDS 20-48:
1. Award of the contract to Midstate Barrier Inc. of Stockton, California for their low base bid of $690,440 and for the Chair to sign the construction contract; and
2. Approval of a Budget Transfer for the following (4/5 vote required):
a. Increase appropriations by $919,505 in the Accumulated Capital Outlay Fund (ACO) (Fund 3000, Org 3000000) with the use of its available fund balance to be transferred to 2020 Glass-FEMA Guardrail Project (Fund 2040, Org 2040500, Project 21055); and
b. Increase appropriations by $919,505 in Project 21055, RDS 20-48 offset by transfer from the ACO budget.
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EXECUTIVE SUMMARY
During the 2020 Glass Fire event, significant guardrail damage occurred along multiple County maintained roads. Several of these guardrails are eligible for Federal Emergency Management Administration (FEMA) funding for the repairs. These roads include Spring Mountain Road, Larkmead Lane, Lodi Lane, and Old Lawley Toll Road.
On August 24, 2021, the Board of Supervisors (BOS) approved the plans and specifications and authorized the advertisement for the "Glass Fire Guardrail Repair Project", RDS 20-48 pending FEMA approval to proceed with construction. Bids were opened on December 2, 2021 with lowest bid of $690,440 from Midstate Barrier, Inc., of Stockton, CA. Midstate Barrier, Inc. is not a local vendor. Staff requests the BOS award the construction contract and approve the proposed budget transfer from the ACO to the project program fund.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
No
Where is it budgeted?
The existing budget for Project 21055 is $75,000 and was pre...
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