TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Nydia Campoy - Senior Office Assistant
SUBJECT: Resolution temporarily closing portion of Berryessa Knoxville Road for Alpha Win - Napa Valley (formerly HITS Triathlon Series)
RECOMMENDATION
title
Director of Public Works requests adoption of a resolution temporarily closing a portion of Berryessa Knoxville Road on Saturday October 30, 2021, from 7:00 A.M. to midnight and on Sunday, October 31, 2021 from 9:00 A.M. to 2:00 P.M. for the Alpha Win - Napa Valley (formerly HITS Triathlon).
body
EXECUTIVE SUMMARY
The event organizer for Alpha Win - Napa Valley (formerly HITS Triathlon Series) has requested a temporary closure of a portion of Berryessa Knoxville Road on Saturday, October 30th from 7:00 A.M. to midnight and Sunday, October 31st from 9:00 A.M. to 2:00 P.M. for the Alpha Win - Napa Valley. The event organizers of Alpha Win - Napa Valley, as part of its nationwide HITS Triathlon Series, are planning five triathlon competitions consisting of swim, bike, and run segments, originating and finishing at Lake Berryessa's Chaparral Cove during the weekend of October 30th and 31th, 2021. HITS, Inc. is based in Saugerties, New York. Setup for the event will take place on Friday, October 29th, but road closure is not required for event setup. Two of the triathlon competitions will take place on Saturday, October 31st and the remaining three competitions will take place on Sunday, October 31st. Take-down will take place after the races on Sunday, October 31st. It is estimated that there will be 250 participants and spectators for Saturday’s event, 450 participants and spectators on Sunday.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
No |
|
County Strategic Plan pillar addressed: |
Collaborative and Engaged Community |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Approval of the project is a ministerial action which is exempt from CEQA (14 CCR 15268; Friends of Sierra Madre v. City of Sierra Madre (2001) 25 Cal. 4th 165).
BACKGROUND AND DISCUSSION
The event organizers of Alpha Win, as part of its nationwide HITS Triathlon Series, are planning five triathlon competitions consisting of swim, bike, and run segments, originating and finishing at Lake Berryessa's Chaparral Cove during the weekend of October 30th and 31st, 2021. HITS, Inc. is based in Saugerties, New York. Setup for the event will take place on Friday, October 29th, but road closure is not required for event setup. Two of the triathlon competitions will take place on Saturday, October 30th and the remaining three competitions will take place on Sunday, October 31st. Take-down will take place after the races on Sunday, October 31st. It is estimated that there will be 250 participants and spectators for Saturday's events, 450 participants and spectators on Sunday. There are five distances for the competition events, with the longest being held on Saturday, October 30th. The swim course for all five competitions will be staged at Chaparral Cove. The run course for all five events will take place on Berryessa Knoxville Road. The bike course on Saturday will include Berryessa-Knoxville Road, Pope Canyon Road, Pope Valley Cross Road, and Butts Canyon Road. Sunday's bike competitions will use a course which includes Berryessa-Knoxville Road going south and turning around at 1.5, 6.2, and 12.4 miles.
Traffic control will be contracted through California Highway Patrol (CHP) and delays are expected to be minimal. CHP has requested a partial road closure for the run course on Berryessa-Knoxville Road from Chaparral Cove north for 3.275 miles, Saturday from 7:00 A.M. to midnight and Sunday from 9:00 A.M. to 2:00 P.M. The bike course involves longer distances, and participants are not permitted to "draft" behind other participants (therefore they will all be traveling individually on the affected roads). Because of the nature of the event, CHP is not requesting road closures on any of the roads involved in the bike course. However, traffic will be monitored along the entire route. A sufficient amount of parking will be accommodated in the parking area of Chaparral Cove, therefore a shuttle system will not be necessary. The impact on traffic will be slight since the greatest amount of sustained traffic related to the event will be between 5:00 A.M. and 6:30 A.M., when the athletes arrive.
The event organizer has contracted with American Medical Response West (AMR West) for standby ambulance service for the duration of both days' events. Aid stations, latrines, and waste receptacles will be placed off the roadway at various locations.
The event organizer will place a notice in the newspapers serving the area at least 14 days prior to the event describing the date and time of the event and a contact name and phone number where information may be obtained. Residents in the road closure portion of Berryessa-Knoxville Road will receive a letter 14 days before the event. The event flyer, letter to residents, and resolution are attached.
The following conditions are being required by Public Works to ensure adequate notification to the public and to provide a safe environment:
a. All traffic control devices and personnel be in conformance with Caltrans' Traffic Manual.
b. All properties having access to the portion of Berryessa-Knoxville Road being closed shall be notified prior to the event and access shall be provided to them during the event.
c. Access shall be provided for emergency vehicles at all times.
d. Alpha Win - Napa Valley shall contract with the California Highway Patrol (CHP) for traffic control services during the event.
e. A certificate of insurance in the amount of $1,000,000 shall be provided to the County naming the County of Napa as additional insured.
f. All costs of clean up and repairs to County facilities damaged as a result of this event shall be borne by Alpha Win - Napa Valley.
Calendar of Events
The following special events are scheduled in the six weeks prior to this event, with road closures as noted:
-Crush Challenge, Yountville to Rutherford, October 9 - no road closures
-Foxy’s Fall Century, Wooden Valley Road, October 16 - no road closures
SUPPORTING DOCUMENTS
A. Course Maps
B. Letter to Residents
C. Resolution