TO: Board of Supervisors
FROM: Jason Martin, Fire Chief County Fire Department
REPORT BY: Stacie McCambridge, Staff Services Manager I
SUBJECT: Air Instrumentation - Napa Interagency Rescue Team Professional Service Agreement
RECOMMENDATION
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County Fire Chief requests approval of and authorization for the Chair to sign Agreement No. 220157B with Air Instrumentation for a maximum of $19,500 for the term of September 1, 2021, through June 30, 2022, with an automatic two-year renewal provision to supply, maintain, and service hazardous materials equipment for the Napa Interagency Rescue Team.
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EXECUTIVE SUMMARY
The authorization of this agreement with Air Instrumentation provides for supply, maintenance, and service to hazardous materials equipment used by the Napa Interagency Rescue Team personnel. This equipment is used by emergency rescue personnel in order to respond safely to emergency incidents that contain airborne toxins not readily identifiable by sight or smell.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fire Fund |
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Is it Mandatory or Discretionary? |
Mandatory |
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Discretionary Justification: |
N/A |
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Is the general fund affected? |
No |
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Future fiscal impact: |
These inspections are completed annually. County Fire will continue to budget for inspecting, testing, and repairing of its Hazmat equipment. |
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Consequences if not approved: |
Not approving this contract would hamper the Fire Department’s efforts in the annual inspection of the Hazmat equipment inventory. Maintenance and calibration are required by law and the manufacturers. |
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County Strategic Plan pillar addressed: |
Healthy, Safe, and Welcoming Place to Live, Work, and Visit |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Napa County Fire currently utilizes Air Instrumentation for services to maintain County-owned air sensors and monitors used by the Napa Interagency Rescue Team. Hazardous materials incidents can expose emergency responders to dangers that require the use of air-monitoring instruments to operate safely. These dangers can include thermal, radiation, and oxygen concentrations and chemical hazards that are not visible to the naked eye. The equipment is an essential tool for those emergency responders who respond initially to an incident involving potential chemical exposures in an anoxic or flammable atmosphere. These monitors will warn of the percentage of the toxic exposure allowing the emergency responders to secure the area and proceed with proper setup of the situation.
The vendor provides services to ensure County-owned hazardous materials monitoring equipment so that it is calibrated and maintained to recognized standards and requirements. This service is required by the law and by the manufacturers.
The County Fire Department has worked with Air Instrumentation in the past and is asking for approval to continue the agreement. Staff is requesting a service agreement for the term September 1, 2021, through June 30, 2022, with a 2-year roll over clause. The effective date reflects dates of services provided prior to the agreement being in place.