TO: Board of Supervisors
FROM: John Tuteur - Registrar of Voters Elections
REPORT BY: John Tuteur - Registrar of Voters Elections
SUBJECT: Assessor-Recorder-County Clerk ex officio Registrar of Voters requests approval of Amendment No. 1 to Agreement 210073B with Tritek Systems Inc. for software upgrade
RECOMMENDATION
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Assessor-Recorder-County Clerk ex officio Registrar of Voters requests approval of Amendment No. 1 to Agreement 210073B with Tritek Systems Inc. for software upgrade not to exceed $3,000.
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EXECUTIVE SUMMARY
In August 2020 the Board approved the purchase of a ballot sorting-signature capture machine from Tritek Systems Inc. using HAVA/CARES pandemic funding. The machine has worked flawlessly allowing us to count and canvass November 3, 2020 Presidential Election ballots in record time. Staff discovered that return envelope processing would improve and staff time and effort reduced by a software upgrade to sort by additional categories. This contract covers the cost of that software upgrade. State funding for the recall election will reimburse the cost.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
1141000 Elections |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Software upgrade improves throughput of return ballot envelopes and maximizes staff efficiency |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
One time software upgrade - no future impact |
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Consequences if not approved: |
Staff efficiency will stagnate and return envelope processing will remain slow |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
In August 2020 the Board approved the purchase of a ballot sorting-signature capture machine from Tritek Systems Inc. using HAVA/CARES pandemic funding. The machine has worked flawlessly allowing us to count and canvass November 3, 2020 Presidential Election ballots in record time. Staff discovered that return envelope processing would be improved and staff time and effort reduced by a software upgrade to sort by additional categories. This contract covers the cost of that software upgrade. State funding for the recall election will reimburse the cost.