TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Sonja El-Wakil - Associate Engineer
SUBJECT: "Silverado Trail Paving Phase L" RDS 20-04, Federal Project #STPL 5921 (083) - Award of Contract and Budget Transfer
RECOMMENDATION
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Director of Public Works requests the following for the Silverado Trail Paving Phase L Project:
1. Adoption of the resolution authorizing the Public Works Director or designee to sign the following California Department of Transportation (Caltrans) Program Supplement Agreements to administering Agency-State Agreement No 04-5921F57, RDS 20-04, Federal Project Number: STPL 5921 (083);
2. Award of the contract to O.C. Jones & Sons, Inc. of Berkeley, California for their low base bid of $1,264,275 with Additive Alternate No. 1 of $74,000 (night work), for a total contract cost of $1,338,275 and authorization for the Chair to sign the construction contract; and
3. Approval of a Budget Transfer for the following (4/5 vote required):
a. Increase appropriations by $1,821,037 in the Measure T Non-Operating Special Revenue Fund (SRF) budget (Fund 2440, Org 1220053), to transfer to Program 20042 offset by use of its available fund balance of $110,527 and additional $1,710,510 as soon as next quarterly disbursement is available (October, 2021); and
b. Increase appropriations by $1,821,037 in Program 20042 (Silverado Trail Phase L Project) budget offset by an increase in revenue from the transfer from the Measure T SRF budget.
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EXECUTIVE SUMMARY
The phased maintenance paving project on Silverado Trail, "Silverado Trail Phase L Paving Project," (Oak Knoll to Hardman) RDS 20-04, will install new hot mix asphalt surfacing on Silverado Trail. The road repairs and paving will improve and maintain the road surface.
On May 18, 2021, the Board of Supervisors (Board) approved plans and specifications for the project and authorized the advertisement for bids. On July 29, 2021, FHWA issued the authoriza...
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