TO: Board of Supervisors
FROM: Ryan J. Alsop, Chief Executive Officer
REPORT BY: Andrew M. Mize, Legislative & Policy Analyst
SUBJECT: Donations Policy Update
RECOMMENDATION
title
Adopt a Resolution consolidating the Board of Supervisors' prior delegations of authority to departments to accept donations; and approve an update to the Auditor-Controller's procedure for the acceptance and disbursement of donations intended to reduce staff burden and make more efficient the Board's periodic consideration of donations. (No Fiscal Impact)
body
BACKGROUND
From time to time, and since at least 1999, the Board of Supervisors has delegated authority to the Auditor-Controller to author and administer a policy on donations made to the County of Napa. The Board has additionally delegated authority for certain departments to accept certain donations below a certain dollar threshold. Currently, thresholds for Board approval vary from $1,000 for general donations not otherwise subject to any particular delegation of authority to up to $10,000 for certain donations to the Library.
The purpose of this item is to consolidate those prior delegations into a single, easy-to-understand delegation of authority to department managers to accept donations up to $1,000 and delegation of authority to department heads to accept donations up to $10,000. This proposed delegation includes a requirement that the Auditor-Controller provide a quarterly report to the Board of all donations within the scope of this delegation.
The desired effect of this policy change is to reduce staff burden in preparing agenda items for donations and make more efficient the Board's periodic consideration of donations. This policy change will maintain visibility to the Auditor-Controller of accepted cash and in-kind donations, which will continue to be tracked internally by Department, and maintain visibility to the Board of donations over the proposed threshold figure of $1,000.
FISCAL & STRATEGIC PLAN...
Click here for full text