TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works, Public Works
REPORT BY: Mercedes Meats - Supervising Staff Services Analyst
SUBJECT: On-Call Tree Trimming and Removal Services Professional Service Agreements
RECOMMENDATION
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Approve and authorize eight (8) Agreements for a maximum of $50,000 each, per fiscal year, for the term of July 1, 2024 through June 30, 2027 with an automatic one-year renewal option for up to two additional years to provide on-call tree trimming and removal services for Napa County. (Fiscal impact: $400,000 Expense; Roads and Property Management Divisions; Budgeted; Discretionary)
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BACKGROUND
The Department of Public Works issued a Request for Qualifications (RFQ) for Tree Trimming and Removal Services to allow such services to be performed in times when the project is outside the capability of staff and equipment owned within the County and for emergencies. Based on the needs of the Department, hiring outside firms can be the most efficient way to perform the services since most need to be done immediately. The department will call upon contractors as needed to provide proposals on various projects with best proposals being offered the job. Entering into professional services agreements with multiple contractors has provided the flexibility of ensuring that at least one qualified firm is available when services have been needed in the past years and has worked out well. It is unlikely that we will spend the $400,000 in any fiscal year but will be available if emergencies arise.
On April 16, 2024, staff released a RFQ for On-call Tree Trimming and Removal Services and received sixteen (16) responses. The firms were evaluated on the following criteria:
1. Responsiveness to RFQ: breadth and depth of response, overall quality, responsiveness, and completeness.
2. Range of services provided by the firm.
3. Certifications held by the firm and licenses held by key staff.
4. Proven experience and qualifi...
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