TO: Board of Trustees
FROM: Steven Lederer, Director of Public Works
REPORT BY: Michael Karath, Staff Services Analyst II
SUBJECT: Monticello Public Cemetery District (MPCD) - Budget Amendment for Landscaping Services; Contract Amendment No. 3 to Agreement No. 230118B (MPCD) for Landscaping Services
RECOMMENDATION
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Approve and authorize Amendment No. 3 to Agreement No. 230118B (MPCD) with Prestige Lawn Care Maintenance to increase the contract maximum to $105,000 and to extend the term through June 30, 2025 to construct a walkway system; and approve a Budget Amendment to increase appropriations in landscaping services. (Fiscal Impact: $50,000 Expense; Monticello Public Cemetery District; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
Monticello Public Cemetery was built on a foothill, a steep incline that makes it difficult to access graves, particularly for senior citizens. Absent level walking paths, Monticello Public Cemetery District (MPCD) staff has observed seniors unable to traverse the lawn to participate in burial services. While staff had completed a leveling and re-seeding of the entire lawn and an erosion project at the north fence line, heavy rains still cascade down the hill taking their annual toll, creating uneven areas that are difficult to negotiate, particularly with a walker or wheelchair. In 2022, the MPCD Advisory Committee unanimously voted to endorse building a pathway system for increased access and safety.
In 2022, Monticello Public Cemetery District (MPCD) staff and Public Works Roads Division agreed to transfer $40,000 from the MPCD available fund balance to the Roads Division to construct a walking path system on the Monticello Public Cemetery grounds. Unfortunately, due to heavy rains over the past few years, the Roads Division has been unable to schedule the project, as major roadway repair throughout the County took precedence. In December 2023, MPCD staff and the Roads Division agreed to have the MPCD c...
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