TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzm?n, Staff Services Analyst
SUBJECT: Microsoft Enterprise License Renewal
RECOMMENDATION
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Chief Information Officer requests approval of Enterprise Agreement No. 240173B with Microsoft Corporation for a maximum of $2,080,442 for the term of November 1, 2023 through October 31, 2026 for the County to enroll in the Microsoft Enterprise License.
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EXECUTIVE SUMMARY
All computers managed by the County's Information Technology Services division come installed with Microsoft products. Rather than purchasing individual licenses for each computer, Microsoft offers an Enterprise/Volume licensing at a discounted price. The Enterprise Agreement sets pricing on various Microsoft (MS) products for the 36-month term. Today's request is for the Board of Supervisors to approve this Enterprise Agreement to lock in volume pricing for the next three years. The maximum amount set on the agreement is based on the County's current number of licenses. Since the agreement requires the County to "true-up" with the number of licenses each year, the total price may change each year. ITS receives an annual quote based on the current number of licenses and issues a Purchase Order.
The requested agreement will allow ITS to move more resources into the cloud for resiliency and business continuity. Price increases are primarily due to additional Office 365 (O365) licenses costs, which include the Windows operating system for PCs/laptops, O365 for Email, One Drive cloud storage, Microsoft Office Suite, SharePoint, Teams for collaboration, and Intune for mobile devices. There are also additional MS SQL and MS Server licenses to develop more resources for remote workers.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Information Technology Services
Is it Mandatory or Discretionary?
Dis...
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