TO: Board of Supervisors
FROM: Anthony Halstead- Library Director
REPORT BY: Michelle Carreon- Staff Services Analyst
SUBJECT: Agreements with Unity Courier, Inc., and Community Colleges for ILS Services
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 220018B Unity Courier Service (Unity) for additional courier services and fuel surcharge, and Memorandum of Understanding Agreement No. 250004B with Napa Valley College and Memorandum of Understanding Agreement No. 250005B with Solano Community College to develop a pricing structure and to purchase services and/or products on the colleges' behalf. (Fiscal Impact: $550,000 Expense; Library Fund; Budgeted, Discretionary)
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BACKGROUND
On December 19, 2023, the Board of Supervisors approved an amendment to Agreement No. 210369B with Innovative Interfaces Incorporated for subscriptions to Envisionware and Polaris, which provides point of sale and self-check software, credit card swipes, and other software subscriptions for the Integrated Library System (ILS - "library catalog") software and hosted services. The agreement also includes transference of materials from the ILS to the collection agency utilized by the Library, Unique Management Services.
When the Board signed Agreement No. 8402 with Innovative Interface Incorporated in 2015, the requirement for contracting with Unity Courier Inc. was established. Upon amending the Agreement with Innovative Interface Corporation (January 2016), a consortium was formed amongst Napa County Library (NCL), Napa Valley College (NVC) and Solano Community College (SCC). This consortium recognized discounts could be obtained via purchasing services and items as a unit and splitting the costs amongst the members.
Books are constantly requested by patrons from other locations. Unity Courier Inc. is an interlibrary delivery service, which transports materials among all the locations of the NCL, NVC, and SCC on a daily basis. NCL holds the contract wi...
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