TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Mark Witsoe, Airport Manager
SUBJECT: On-Call Professional Services Agreements for Airport Consulting Services.
RECOMMENDATION
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Approve and authorize seven professional services agreements for a five-year term for on-call Airport Consulting Services for projects associated with non-federal and Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant funded projects with contract maximum of $1,000,000 each per fiscal year for Architectural/ Engineering and Planning/ Environmental and $600,000 each per fiscal year for Construction Management per fiscal year. (Fiscal Impact; $5,800,000 per year; Various Capital Improvement Project Budgets in Airport Fund; Budgeted; Discretionary)
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BACKGROUND
Napa County released a "Request for Statements of Qualifications (RFQ)" in February 2026 for Aviation specialized On-Call Professional Services. The FAA requires sponsors to release an RFQ every five years for Airport specialized Architectural/Engineering, Environmental/Planning, and Construction Management consultants for any projects or planning documents necessary for grant funding.
Thirteen responsive proposals were received and evaluated by a committee comprised of Airport and Engineering Division staff. Proposals were ranked based on qualifications in accordance with California Government Code Section 4526 and FAA Advisory Circular 150/5100-14E for Airport Consultant Selection, and five consultants were selected.
County staff intends to enter into a total of seven on-call Professional Service Agreements (PSA) with the top five ranked consultants from the RFQ process to assist with various future Airport projects on an as-needed basis. The PSAs are for a five (5) year period, from 2026 to 2031. Maximum compensation for each agreement is $1,000,000 per fiscal year for Architectural/Engineering and $600,000 per fiscal year for Construction Management. Eac...
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