TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works
REPORT BY: Jeff Sharp - Supervising Planner
SUBJECT: On-Call Arborist Services Professional Service Agreements
RECOMMENDATION
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Approve and authorize three (3) agreements for a maximum of $250,000 each per fiscal year for the term July 1, 2024, to June 30, 2025, with automatic one-year renewal option for up to four (4) additional years to provide on-call arborist services to support disaster response and construction projects for Napa County. (Fiscal impact: $750,000 Expense; Various Capital Improvement Projects; Budgeted; Discretionary)
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BACKGROUND
After a disaster, the County is expected to respond quickly, evaluating hazards, restoring services, and making necessary repairs to County roads and facilities, while adhering to local, state, and federal guidelines. Following a disaster, the hazard evaluation process needs to start within days if not immediately. The only way to be able to provide such a response is to have pre-positioned contracts in place before the disaster occurs.
On March 14, 2024, the Department of Public Works issued a Request for Qualifications (RFQ) seeking qualified firms to provide certified arborist services. The services requested includes the assessment of sites damaged following a disaster event, such as a fire, flood, or earthquake, as well as support of various County construction projects. The primary services requested relate to the risk assessment of debris in the public right of way, or damaged trees that are standing but are in the Federal Emergency Management Agency (FEMA) categories of safety hazards (emergency) work. The scope of services includes, but may not be limited to: marking and categorizing trees and debris on or overhanging County facilities and public right of ways that present a safety hazard, preparing maps and inventories of trees, assisting with bid documents for separate contractor work for the mitigation or removal of hazar...
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