TO: Board of Supervisors
FROM: Sheryl L. Bratton, County Counsel
REPORT BY: Erin Cossen, Legal Office Manager
SUBJECT: Agreement No. 260276B with CivicPlus
RECOMMENDATION
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Approve and authorize Agreement No. 260276B with CivicPlus, LLC for Policy Manual site hosting and subscription supplement service. (Fiscal Impact: $29,240 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
Napa County entered into Agreement No. 240054B with CivicPlus for full-service code hosting and supplementation service on June 27, 2023. Municode is a subsidiary of CivicPlus that provides online code hosting for Napa County. The County now wishes to add the Policy Manual to this online hosting platform to make it publicly available and improve staff’s ability to access and update the Policy Manual when needed.
Agreement No. 260276B with CivicPlus will enable the County to add the Policy Manual to the Municode site with a maximum compensation of $29,240 for Fiscal Year 2025-26 and annual recurring fees of $17,240 for future fiscal years.
Recommendation:
Approve and authorize Agreement No. 260276B with CivicPlus for a maximum compensation of $29,240.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
County Counsel 1200000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
This service improves access to the Policy Manual for both the public and staff. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Funds will be appropriated in future fiscal years as needed. |
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Consequences if not approved: |
Without this additional service, the County would continue to house the Policy Manual on Chardonnay, which is not publicly available and causes issues when updates need to be made. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State of CEQA Guidelines) and therefore CEQA is not applicable.