TO: Board of Supervisors
FROM: Meg Ragan, Chief Technology Officer – Information Technology Services
REPORT BY: Julia Bordona, Staff Services Manager
SUBJECT: Budget Amendment and Authorization of Capital Asset for Radio Communication equipment
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RECOMMENDATION
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Approve a Budget Amendment to increase appropriations by $250,540 for the purchase of communications equipment, offset by available fund balance; and establish purchase of certain equipment as capital assets. (Fiscal Impact: $250,540 Expense; Information Technology Services Fund; Not Budgeted; Discretionary)
[4/5 Vote Required]
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BACKGROUND
Napa County Communications maintains the mission-critical radio and microwave infrastructure relied upon by first responders and public safety agencies throughout Napa County. Several components of this infrastructure have reached or exceeded their manufacturer-supported useful life, while other equipment is no longer compatible with the County's modernized digital radio environment. Replacement of these assets is necessary to maintain system reliability, support ongoing maintenance and diagnostics, and reduce the operational risks associated with aging and unsupported equipment.
ITS is requesting authorization to purchase and establish $174,660 in capital assets, consisting of Tait radio repeaters, Viavi digital radio test equipment, and Aviat microwave equipment. ITS is also requesting a related budget adjustment totaling $250,540 to increase appropriations and use available Communications Fund balance to fund the full cost of these one-time purchases in FY 2026-27. The budget adjustment includes the $174,660 in capital assets, as well as $75,880 in additional equipment that does not meet the County’s capitalization threshold.
Purchasing this equipment in the current fiscal year will allow the County to address identified infrastructure needs before equipment failures create service or maintenance challenges, while reducing the financial impact to Coun...
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