TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Estrella Munoz, Junior Engineer
SUBJECT: Budget Amendment for "PBES Remodel Project," PW 23-30 and approval of Amendment No. 1 to Agreement No. 260188B with TLCD Architecture Inc.
RECOMMENDATION
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Approve a Budget Amendment; and approve and authorize Amendment No. 1 to Agreement No. 260188B with TLCD Architecture Inc. to increase the maximum contract amount from $110,641 to $324,552 to provide construction documents and construction support services for the PBES Remodel Project, PW 23-30. (Fiscal Impact: $213,911 Expense; General Fund; Discretionary)
[4/5 vote required]
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BACKGROUND
The Planning, Building and Environmental Services Department (PBES) located on the second floor of the Administration Building identified the need to re-evaluate its workspace to facilitate the department's growth, improve security, consolidate divisions to foster collaboration within teams, and reconfigure work areas to create an efficient work environment for staff. This project was initially created on August 22, 2023, with a scope consisting of lobby/reception modifications and work area modifications in the East side of the department.
The project was put on pause due to financial constraints and the development of the Facilities Master Plan. Following the decision to pause the Facilities Master Plan, it was decided that this project is once again necessary. Since the project's pause, PBES remodeled the workstations in the East side of the department and now requires a change to the original scope of work to meet PBES' needs. The revised scope of work generally consists of modifications to the reception area, copy room, permit center, and West side furniture and cubicle arrangement, which will allow the PBES department to consolidate on the second floor.
On October 21, 2025, the Board approved a budget amendment of $119,500 and approved and authorized Agreement No. 260188B with TLCD Arc...
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