TO: Board of Supervisors
FROM: Jennifer Palmer, Director of Housing and Community Services
REPORT BY: Brandee Freitas, Staff Services Manager Housing and Community Services
SUBJECT: Amendment No. 5 to Napa County Agreement No. 170266B with Bitfocus
RECOMMENDATION
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Approve and authorize Amendment No. 5 to Agreement 170266B with Bitfocus, Inc. changing the contract maximum from $255,242 to $248,190 for the term of July 1, 2025 through June 30, 2026 and each automatic renewal thereafter, to maintain the number of licenses for users of the Homeless Management Information System (HMIS) and provide HMIS Community Administration Services. (Fiscal Impact: $7,052 Expense reduction; Housing & Community Services Fund; Budgeted; Discretionary)
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BACKGROUND
The Homeless Management Information System (HMIS) is an information technology system designed and used to collect client-level demographic data and track the provision of services to individuals and families experiencing or at risk of homelessness. Each Continuum of Care (CoC) is responsible for selecting an HMIS software solution that complies with the Federal Department of Housing and Urban Development's (HUD) data collection, management, and reporting standards. The County receives HUD grant funding through the Napa City and County CoC to support County-run homeless services, including emergency shelter and certain housing programs. The data collected helps all service providers obtain a better understanding of the needs of individuals and families experiencing homelessness and assists in the development and/or refinement of efficient delivery of program services for these County residents.
On April 8, 2014 the Board approved an agreement with Bitfocus, Inc. to provide software support and licenses for the County's HMIS. Bitfocus was selected through a formal Request for Proposals process. Since that time there have been four amendments, increasing the number of licenses under contract to meet the grow...
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