TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Sonja El-Wakil, Associate Engineer
SUBJECT: Approval of Plans and Specifications, and Authorization to Advertise the "Low Voltage AV South Campus HHSA Conference Rooms Project" PW 24-38
RECOMMENDATION
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Approval of plans and specifications for the "Low Voltage AV South Campus HHSA Conference Rooms Project" PW 24-38 and authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Public Contract Code section 20150.8. (No Fiscal Impact)
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BACKGROUND
The Health and Human Services Agency (HHSA) South Campus Building A conference rooms-Madrone (Room 238), Willow (Room 239), and Oak (Room 240)-are heavily used spaces that also serve as a backup boardroom for the Napa County Board of Supervisors.
Since the County acquired the building, it has been clear that the existing audio-visual (AV) system is no longer adequate. The current equipment, installed in 1993, is obsolete, unsupported, and cannot be repaired. Replacing only the existing equipment without upgrades was considered but ultimately dismissed due to the risk of non-compliance with ADA accessibility standards and Brown Act requirements.
The proposed AV improvements will bring the rooms up to modern standards for meetings and trainings. The scope of work includes removing outdated projectors and screens and replacing them with large front-facing monitors and smaller rear-mounted displays. The project will also include ADA-compliant audio systems, integrated microphones, support for combined-room use, and compatibility with web conferencing platforms.
On May 14, 2025 the Director of Health and Human Services signed an agreement for design services with Pacific Coast AV Installation, Service and Project Management, Inc. On July 22, 2025 the Board of Supervisors approved a budget amendment of $189,000 in HHSA available funds for ...
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