TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum - Staff Services Analyst II
SUBJECT: Professional Services Agreement with Energy Endeavors dba Westcoast Solar Energy
RECOMMENDATION
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Approve and authorize Agreement No. 260015B with Energy Endeavors dba Westcoast Solar Energy to provide solar photovoltaic systems cleaning, inspection, and maintenance services at various County locations with a contract term of July 1, 2025 through June 30, 2028, with two one-year automatic renewal options. (Fiscal Impact: $98,100 Expense; Various Funds; Budgeted; Discretionary)
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BACKGROUND
Today's action will approve a professional services agreement with Energy Endeavors dba Westcoast Solar Energy effective July 1, 2025, with a maximum compensation amount in fiscal year 2025-26 of $31,400 for a one-time preliminary assessment of the County's PV systems, $56,700 for routine services, and $10,000 for non-routine services for a total of $98,100.
In fiscal years 2026-27 and 2027-28 the maximum compensation is $56,700 for routine services and $10,000 for non-routine services per fiscal year for a total of $66,700 per fiscal year. The agreement includes the provision for two optional automatic annual renewals for fiscal year 2028-29 and 2029-30 with a maximum compensation amount of $69,200 for routine services and $10,000 for non-routine services for a total of $79,200 per fiscal year.
Napa County's current agreement for solar photovoltaic (PV) systems cleaning, inspection, and maintenance services is expiring as of June 30, 2025. As part of a competitive procurement process and in accordance with County purchasing policy, County staff issued a Request for Proposal (RFP) for these services on January 22, 2025. Five companies submitted proposals in response to this RFP. One proposal was not submitted timely and therefore could not be considered. The remaining proposals were scored according to predetermined weighted criteria: ...
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