TO: Board of Supervisors
FROM: Ryan J. Alsop, Chief Executive Officer
REPORT BY: Andrew M. Mize, Senior Legislative & Policy Advocate
SUBJECT: Update to Napa County Information Technology Use & Security Policy
RECOMMENDATION
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Adopt a Resolution updating Section 31A of the Napa County Policy Manual pertaining to technology use and security. (No Fiscal Impact; Discretionary)
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BACKGROUND
The Napa County Division of Information Technology Services (ITS) is broadly responsible for providing centralized hardware and software support for County departments and staff. While ITS continues to innovate and meet its mandate each day in a rapidly shifting world, the policy documents in the Board of Supervisors' policy manual do not reflect current practices.
Consequently, ITS seeks to update one of its foundational documents to reflect current practices and industry terminology. This policy document is accompanied by an employee reference guide, posted to the Napa County intranet, which can be amended more efficiently than the policy document to better meet a changing IT landscape and reflect employee questions and feedback. For this reason, staff also elected to put definitions in the employee reference guide, as the definitions of key terms are subject to frequent change by industry standard makers.
Because this update reflects a codification of current practices, employees will not experience any shift in their day-to-day interactions with Napa County-controlled hardware or software or obligations with respect thereto. The updated policy document and accompanying reference guide provide clear and concise direction for employees as to their security obligations and outline proscribed conduct. Pursuant to California Government Code Section 8314, which allows incidental personal use of County resources, the updates also provide guidance as to what incidental personal use means as it relates to Napa County-controlled technology assets.
As noted, this update...
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