TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works
REPORT BY: Frank Lucido, Engineering Manager
SUBJECT: Authorize Program Supplemental Agreements F061 for the RDS 20-55, Glass Fire Culvert Replacement Project
RECOMMENDATION
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Director of Public Works requests adoption of a Resolution authorizing the Director of Public Works or designee to sign California Department of Transportation (Caltrans) Program Supplement Agreements F061 to administering Agency-State Agreement No. 04-5921F15 for the Silverado Trail PM 24.25-24.50 Project.
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EXECUTIVE SUMMARY
The County completed a project to replace a culvert at Silverado Trail near post marker (PM) 24.25 that was damaged by the 2020 Glass Fires near the end of 2020. This repair is potentially eligible for Federal Highway Administration (FHWA) Emergency Relief funding and the California Department of Transportation (Caltrans) recently provided a Program Supplement Agreement (PSA) that requires County approval. The purpose of this PSA is to set up an instrument by which Caltrans can reimburse the County.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Glass Fire Culvert Replacement Project is currently budgeted in Project 21061. The Board of Supervisors approved advancing $189,413 in funding for the project from the General Fund 2020 Glass Fire budget (Fund 2040, Org 2040500).
Is it Mandatory or Discretionary?
Discretionary
Is the general fund affected?
Yes
Future fiscal impact:
Once the Program Supplemental Agreement is approved, County staff will request reimbursement for the approved phases of work. Currently the design expenses are eligible for the project. The reimbursement ratio is up to 88.53%.
Consequences if not approved:
The program supplement agreements must be approved in order to provide a mechanism by which the Federal Highway Administration can reimburse the County with federal funds for each project.
County S...
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