TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: James Reese - Associate Engineer
SUBJECT: Approval of Amendment No. 1 to Professional Services Agreement 240278B with ADKO Engineering.
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 240278B with ADKO Engineering, increasing the not-to-exceed amount for work in Fiscal Year 2024-25 from $500,000 to $1,000,000 to provide technical and construction support services for various projects including the 2025 Minor Bridge Repairs Project. (Fiscal Impact: $500,000 Expense; Various Capital Improvement Project Funds; Budgeted; Discretionary)
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BACKGROUND
The Department of Public Works uses a competitive request for qualifications (RFQ) process to select consultants to supplement our staff in areas such as engineering, geotechnical, environmental, right-of-way acquisition, construction support during construction, and construction management, as well as to be prepared for future emergencies.
On September 27, 2023, the County advertised an RFQ to seek the most qualified team to provide design services needed to repair roadway damage from earthquakes, fires, severe storm events or other reasons specifically for FEMA, state or locally funded projects. The consultant teams were asked to be able to provide comprehensive services such as civil, structural, geotechnical, environmental, surveying, hydraulic, pavement design and cost estimating services.
Three statements of qualification were received on October 25, 2023 and all three teams were interviewed on November 8, 2023; ADKO Engineering was the top ranked team. On February 27, 2024, the Board of Supervisors approved an on-call, task-order based agreement with ADKO Engineering for the requested services for a maximum of $500,000 per fiscal year for the term of February 27, 2024 to July 1, 2028. The Agreement can also be used for non-disaster related roadway repairs where the nature of the services are deter...
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