TO: Board of Directors
FROM: Steven Lederer, Agency Manager
REPORT BY: Steven Lederer, Agency Manager
SUBJECT: Board Discussion Regarding Members Grant Program and Operating Reserves
RECOMMENDATION
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BOARD DISCUSSION REGARDING MEMBERS GRANT PROGRAM AND OPERATING RESERVES
DISCUSSION AND POSSIBLE ACTION: Agency Manager to present regarding previous uses of a Grant Program that has been in place to facilitate waste-related projects by Agency Members, as well as to provide information on the operating reserves policy. Input from the Board, which will be used to draft future policies is sought, though no final Board action is expected.
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BACKGROUND
As a result of high volumes of debris being processed following the large fires of 2017, 2018, and 2020, the Agency's fund balance increased from a couple of hundred thousand dollars to over $1.5 million. The Agency has a policy that requires only $35,000 of fund balance be reserved, but that policy and reserve amount has not been reviewed in the several years.
Due to the high fund balance the Agency, at Board direction, issued a Notice of Funds Availability (NOFA) to allow Member agencies to apply to use some of that fund balance for waste-related projects in their jurisdictions. The original NOFA is attached. Over the years each of the members have applied for grants, and several have followed through and acted on these requests after Board approval. A summary of those requests is below:
? In August 2020 and June 2023, the UVWMA board approved a proposed project from the City of St Helena, $120,000 for the Money Way Waste/Recycling Consolidation Project. St. Helena did not move forward with that project. In May 2024, UVWMA approved a project revision to instead purchase new recycling, compost and trash containers for City of St Helena parks. UVWMA staff recently viewed the newly installed bins and will be assisting with appropriate signage for each bin, showing what can go in. UVWMA staff have not rec...
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