TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Sonja El-Wakil, Associate Engineer
SUBJECT: "1127 First Street HVAC & Roof Replacement Project," PW 21-23 -Construction Contract Award and Budget Amendment
RECOMMENDATION
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Award of Construction Contract to Kirby Constructions Company, Inc. doing business as Kirby Construction of Santa Rosa, California in the amount of $5,090,000 for the "1127 First Street HVAC & Roof Replacement Project," PW 21-23; and approve a Budget Amendment. (Fiscal Impact: $6,845,350 Expense; Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
On January 31, 2023, March 31, 2024, and on April 9, 2024, the Board discussed and initiated a Facilities Master Planning (FMP) process including repairs to keep 1127 First Street in operation while replacement locations for the current tenants (Public Defender, District Attorney, Child Support Services, and Assessor/Recorder) are completed.
To keep 1127 First Street operational, the HVAC and roof replacement is an immediate concern. During the summer of 2024, with high heat weather temperatures, the existing cooling units on the roof had to be cooled themselves with added sprinklers and shut down entirely due to failures when the weather went above 105 degrees. Cooling unit shut-downs were required multiple times in 2024. Additionally, during the storms of late November 2024, 15 separate leaks were identified in the building.
On December 14, 2021, the Board of Supervisors approved a professional services agreement (PSA) with YEI for a not to exceed agreement of $190,563. On November 8, 2022, the Board of Supervisors approved an additional $109,981 for increased project related engineering design and support services. A study and technical memorandum were completed with the recommendation to replace the HVAC units due to their failing condition, age, and inefficiency. Due to noted failures in the existing roofin...
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