TO: Members of the Governing Board
FROM: Christopher Silke, District Engineer
REPORT BY: Annamaria Martinez, Assistant Engineer
SUBJECT: Approval of Amendment No. 2 to Agreement No. 230208B (LBRID) with GHD, Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement No. 230208B (LBRID) with GHD, Inc. to increase the total contract amount from $270,839 to $276,839 to provide additional construction management and inspection services for the "Tank 3 Replacement and Distribution System Upgrades Project," LB 20-01. (Fiscal Impact: $6,000 Expense, Lake Berryessa Resort Improvement District; Budgeted; Discretionary)
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BACKGROUND
On April 7, 2020, the Governing Board adopted Resolution 2020-04 (LBRID) authorizing the District Engineer to submit a principal forgiveness financial assistance application to the State Water Resources Control Board Division of Financial Assistance (DFA) and take related action to receive state funding for the Tank No. 3 Replacement and Distribution System Upgrades Project. District staff submitted the complete funding application by the end of June 2020, and on October 11, 2022, the funding award was issued, requiring approval of the funding agreement by the District by or before November 11, 2022, and advertisement for construction bids within the first quarter of 2023. On November 8, 2022, the Governing Board authorized the Chair to sign the recipient funding agreement and approved the associated budget transfer necessary to establish appropriations in the project budget.
At the time of the funding award acceptance, engineered drawings and technical specifications for the project were incomplete. On December 13, 2022, the Board awarded a new contract to the original design firm, GHD, Inc. of Santa Rosa, CA, to compile the Tank No. 3 Replacement Project elements from their prior design efforts into a stand-alone bid package.
On May 16, 2023 the Plans and Specifications were complete and the Board approved the pr...
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