TO: Board of Supervisors
FROM: Christine Brice?o, Director of Human Resources
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Resolution Amending the Departmental Allocation List for Public Works
RECOMMENDATION
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Adopt a Resolution to amend the Table and Index of Classification and the Departmental Allocation List for the Public Works Department, with a 2.0 net increase to full-time equivalents (FTE), effective November 9, 2024. (Fiscal Impact: $200,000 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
The Public Works Department has utilized temporary staff and overtime to address custodial staffing. Neither is a viable permanent solution. Due to statutory limitations on temporary staff, a temporary staff assignment cannot exceed 90 days or 720 hours. Additionally, temporary staff do not have clearance to access certain areas. Use of overtime has been used regularly to fill the needs of Saturday work and is not sustainable. For every five hours a Custodian works on a Saturday, seven and a half hours of compensating time off (CTO) is earned. The CTO is then taken during their normal shift which consistently leaves the team short-staffed for regular work.
In addition to temporary staff and overtime, the Custodial Division has tried to make routine tasks more efficient (e.g., servicing of centralized waste stations rather than servicing of garbage pick-up at individual offices). Without adding new FTEs, the level of service provided by custodians will not be maintained which affects the cleanliness and maintenance of County facilities.
This request adds 1.0 FTE Senior Custodian and 1.0 FTE Custodian. For this fiscal year, no budget amendment is requested as salary savings exist due to other vacancies. The adequacy of those funds to cover the costs will be evaluated during mid-year and budgeted for accordingly.
Requested Action:
Adopt a Resolution to amend the Table and Index of Classification and the Departmental Allocation List fo...
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