TO: Members of the Governing Board
FROM: Christopher Silke, District Engineer
REPORT BY: Annamaria Martinez, Assistant Engineer
SUBJECT: Amendment No. 1 to Agreement No. 250011B (LBRID) with Specialized Utilities Services Program (SUSP) for Operations and Maintenance Services
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 250011B (LBRID) with Specialized Utility Services Program to increase the maximum from $396,000 to $418,000 for the term through June 30, 2025; and approve a Budget Amendment for additional services and supplies expenses. (Fiscal Impact: $22,000 Expense; Lake Berryessa Resort Improvement District; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The District is a special district of the State of California organized under the Resort Improvement District Law (Public Resources Code Section 13000 et seq.) for the provision of water and sewer service in an unincorporated portion of the County of Napa, which includes Unit 2 of the Berryessa Estates.
Specialized Utilities Services Program (SUSP) first began providing Operation, Management and Maintenance (OM&M) services for the District's water and wastewater facilities starting in October 2018, after their proposal to provide OM&M services was selected as the most responsive to a published RFP/Q in July 2018. The 2018 contract expired on June 30, 2024; however, to ensure that the District would see no gaps in operations coverage, the District issued another RFP/Q for OM&M services for a new five-year term on February 27, 2024. Two contractors submitted proposals and SUSP were determined to be the more qualified firm. On June 25, 2024 the Board executed an agreement with SUSP for a base annual amount of approximately $375,600 to provide the requested OM&M services of the District's water and wastewater facilities, plus an allowance of $20,400 for non-scheduled work and as-needed urgent expenses, for a total contract amount of $396,000. The term of the...
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