TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Kat Chambers, Staff Services Analyst II
SUBJECT: County Services Area No. 3 Amendment No. 1 to Agreement No. 250053B with Sanchez Brother's Landscape, Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 250053B with Sanchez Brother's Landscape, Inc. for a term date through June 30, 2028 with a maximum compensation of $150,000, to provide landscape maintenance, irrigation, restoration and repair services in County Service Area No. 3. (Fiscal Impact: $70,000 Expense; County Service Area No. 3 and Roads Funds; Budgeted; Discretionary)
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BACKGROUND
In 1979, County Service Area No. 3 (CSA No. 3) property owners approved an assessment methodology to fund enhanced street maintenance and repair services that included landscaping, street lights, and street sweeping. On May 16, 2023, the Board authorized staff to initiate the Proposition 218 process to continue and increase funding for median landscaping, street and highway lighting, and street sweeping. On July 18, 2023, CSA No. 3 property owners voted in a Proposition 218 election to continue street services and increase the street services budget.
Through a Request for Proposal (RFP) process, the County awarded a contract to Sanchez Brothers Landscaping, Inc. to restore and maintain the common-area traffic islands within CSA No. 3. The initial contract focused on removing dead vegetation, pruning existing trees, and developing a sustainable landscape plan utilizing drought- and fire-resistant plant species.
However, after work commenced, significant and unanticipated irrigation infrastructure issues were identified. These included damaged or inoperable irrigation lines, missing valve connections, and, in several locations, no established water access. Irrigation systems had been inactive for years and had deteriorated significantly. In certain areas, installation of the systems was never completed. T...
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